At Calluna Events, we adore all types of weddings but there’s something enchanting about tented celebrations. Whether you’re envision your special day at a traditional venue or amidst the intimacy of a private property, we’re here to guide you every step of the way! Tented weddings hold a special charm that captures our hearts. Picture this: surrounded by loved ones, basking in the beauty of nature, all while shielded from unpredictable weather – it’s truly a win-win scenario!
Photo by Laura Murray Photography
There is more than meets the eye: When envisioning your wedding, it’s essential to view the tent as an integral part of your overall design. However, behind the scenes, several crucial considerations come into play. Beyond simply renting the tent itself, you must also plan for various necessities that accompany it. Ask yourself key questions: Does the location have adequate power to support your needs? If not, a generator becomes indispensable. Is the ground level, or would you prefer tent flooring for stability and comfort? Additionally, where will the catering team operate from? These inquiries underscore the importance of renting additional items to ensure both your guests and vendors enjoy a comfortable and enjoyable experience.
Photos by James x Schulze
All about the size: Hosting a tented wedding offers a distinct advantage: freedom from venue size constraints. With a tent, your guest list isn’t restricted by venue capacity. Whether you envision an intimate gathering for 40 or a grand celebration for 300, the flexibility of tented weddings allows you to accommodate your guests and entertainment comfortably. Partnering with a knowledgeable planner who understands your vision and can recommend the appropriate tent size is essential for a seamless experience.
Photo by Vanessa Tierney
Bringing it all in: Tented weddings offer a versatile canvas for your unique design vision. Unlike traditional venues with fixed décor, tented weddings allow you to craft every detail to reflect your style. However, this creative freedom comes with the need to rent everything, from chairs to tableware. While established venues often provide basic wedding essentials, tented weddings require careful budgeting for rentals of every item, including chairs, utensils, and linens. Although this means a larger investment, it also provides the opportunity for your personality and design preferences to shine through. When planning your tented wedding, remember to budget accordingly for rental expenses, ensuring that every aspect of your dream celebration is brought to life seamlessly.
Photos by Alp & Isle
Here are essential considerations to ensure your tented wedding is a success with this comprehensive, but not exhaustive, bulleted list:
- Restroom Facilities: Ensuring availability for vendors during setup and guests throughout the event.
- Power Requirements: Coordinating power needs with all vendor teams for seamless operations.
- Level Ground Preparation: Ensuring stable ground for tent setup, flooring, and decor to prevent mishaps.
- Parking Arrangements: Organizing parking for guests, vendors, and shuttles discreetly for optimal event aesthetics.
- Waste Management: Determining responsibility for trash and recycling removal.
- Setup Duration: Assessing the number of days required for setup, considering venue restrictions or preferences.
- Weather Contingencies: Planning for shelter from rain, sun, and mud with suitable tent features.
- Vendor Access Schedule: Establishing access times for vendors and priority order.
- Vendor Accommodations: Providing tenting and amenities like heating, cooling, and flooring for vendor comfort.
- Noise Regulations: Adhering to local ordinances regarding event noise.
- Communication Infrastructure: Providing alternatives for communication in areas with poor cell service.
- Infrastructure Checks: Confirming irrigation and power/gas lines safety to prevent damage during setup.
- Permit Procurement: Coordinating event permits, often managed by the tent company or event planner.
- Structural Considerations: Assessing weight and structural requirements for hanging elements and tent type preference.
- Installation Sequence: Establishing the order of setup for vendor teams to ensure efficiency.
- Guest Walkway Considerations: Providing safe walkways for guests on uneven surfaces.
- Evening Lighting Arrangements: Planning for adequate lighting around the tent and restrooms after sundown.
- Heating Solutions: Anticipating the need for heaters, especially in mountain settings as temperatures drop.
- Sidewall Usage: Considering sidewalls for wind, rain, and heat retention.
- Water Accessibility: Assessing if potable water is available or needs to be brought in for various uses.
- Post-Event Cleanup: Informing homeowners of potential landscape impacts and arranging for cleanup.
- Insurance Requirements: Addressing event insurance needs, including liability and worker’s compensation.
- Insect Control Measures: Implementing bug mitigation strategies such as fogging, repellents, or spraying before the event.
Undoubtedly, tented weddings hold a special place in our hearts. Your guests can relish the beauty of nature while dancing the night away in a wedding uniquely tailored to you and your fiancé!
